Outlook Room Booking system
An overview of the Outlook booking system
The Outlook room booking system allows timeslots to be booked in advance without the hassle of a paper copy,
booking time slots for these rooms creates a hassle free environment with no overlapping conference times.
How to book a timeslot in the meeting rooms using Outlook on the web
1. Select the calendar option on the left menu.
3. Set up the meeting by creating a title, inviting the attendees, selecting the date and time that the meeting will be held and finally the room/location that will be used. There is also an option to have the meeting through Teams if this is more convenient.
4. Once the room or location box has been selected a drop-down menu will appear, select the option 'Browse with room finder.'
5.The room finder will provide a list of all the meeting rooms available.
6. Once the meeting has been sent a new event will pop up on your calendar.
If a room is unavailable the Room finder will notify the user that the time specified for that particular room is unavailable:
How to Book a timeslot in the meeting rooms using Outlook for Windows 10
1. select the calendar option on the Outlook app
2. at the top left of the screen choose either the New Appointment option or the new meeting option depending on the scenario.
3. Run through the same process of a title for the meeting, Attendees to invite, the time schedule of the meeting and the room finder option.
4. Once the room finder has been selected a menu will pop up, select the correct room where the meeting will take place. Once all the preferences have been configured you can send the meeting across.
Note that the meeting rooms will also show an unavailable text box under their name in the room finder which is the same as the Outlook for web process: